Department Assistant (m/f/d)

Administrative support for our professors in day-to-day business, such as:

• Planning and organizing events, projects, and seminars
• Coordinating and planning continuous travel within Germany and abroad, including organizing travel plans and logistics as well as travel expense reports
• Designing the lecture environment
• Maintaining and updating the faculty’s website
• Preparing cost statements, invoicing, invoice verification, and approval
• Onboarding professors etc.

• University degree or completed commercial training
• 3 to 5 years of experience as an assistant
• Advanced knowledge of both German and English, spoken and written
• Proficient in common office applications and related state-of-the-art softwares.
• Independent and goal-oriented work style, even in hectic situations and under time pressure
• Commitment, initiative, discipline and flexibility
• Outgoing personality, team-oriented, and a confident demeanor

• 30 days of annual leave, along with extra days off for special occasions:

  Whether it’s the end of the year, your wedding, a move, or your birthday – we give you the gift of time. This includes full days off on Christmas Eve and New Year’s Eve, plus a half day on your birthday and on Shrove Tuesday.

• Accessible workplace
• Company pension scheme:

  We’re thinking ahead: with strong additional retirement benefits to secure your future

• Subsidised cafeteria:

  Enjoy healthy and diverse food options at great prices in our cafeteria

• Corporate benefit programme:

  Enjoy exclusive discounts for employees across a wide range of partner companies: from electronics to leisure activities

• Flexitime and time off to balance overtime:

  A balance of structure and flexibility: Our flexitime model within core working hours lets you compensate for overtime with additional time off

• Employee events and a strong team culture:

  From summer parties and Christmas celebrations to inspiring skill-sharing sessions: we believe in celebrating success together

• remote work in a 3–2 model:

  Flexible work model: Three days on-site, two days remote – supporting a healthy work-life balance

• Opportunities for education and professional development:

  Education is our core strength: Personalised career development through customised training and growth programs

• Excellent transportation links:

  Ideally located with excellent access to public transportation

• smart AI solutions for everyday office work:

  Our advanced AI solutions streamline your workflow: so you can work faster and focus on what truly counts

• Exercise and fitness offers:

  Diverse sports options to help you stay active and recharge after work

• Discounted public transport ticket (Deutschlandticket):

  Sustainable and budget-friendly travel with the subsidised Deutschlandticket