Department Assistant (m/f/d)

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The Frankfurt School of Finance & Management is a research-oriented business school at university level, internationally accredited by EQUIS, AACSB, and AMBA. We offer comprehensive education and consulting services to students, executives, alumni, participants, clients, and partners from all around the world.

The Frankfurt School is one of the largest German faculties in economics. Our professors work closely with decision-makers in politics and business to develop solutions to current issues. Research findings from the departments of the Frankfurt School are applied in leading companies, the financial services industry, politics, and development cooperation.

The Faculty Assistant will play a key role in supporting our faculty by managing administrative and organizational tasks, ensuring smooth operations across departments and centers in a fast-paced academic environment.

• Provide day-to-day administrative support to multiple faculty member
• Plan, coordinate, and execute events such as conferences, seminars, and colloquia.
• Prepare detailed travel itineraries, documentation, and arrange travel visas as needed.
• Process expense reimbursements accurately and in a timely manner.
• Maintain and regularly update faculty webpages.
• Assist in the hiring process for professors, including coordinating interviews, managing documentation, and supporting communication with candidates.
• Support the onboarding process for new professors and academic staff.
• Maintain consistent and professional communication with a broad network of students, colleagues, and organizational partners.
• Carry out additional duties and responsibilities as assigned.

The ideal candidate is highly organized, detail-oriented, and proactive, with exceptional interpersonal and communication skills. They excel at managing complex schedules, coordinating collaborative activities, and fostering positive relationships with internal and external stakeholders. Reliability, professionalism, and a collegial mindset are essential, along with the following qualifications:

• University degree or completed commercial training.
• 3–5 years of experience in an administrative or assistant role.

• 30 days of annual leave, along with extra days off for special occasions:

  Whether it’s the end of the year, your wedding, a move, or your birthday – we give you the gift of time. This includes full days off on Christmas Eve and New Year’s Eve, plus a half day on your birthday and on Shrove Tuesday.

• Company pension scheme:

  We’re thinking ahead: with strong additional retirement benefits to secure your future

• Subsidised cafeteria:

  Enjoy healthy and diverse food options at great prices in our cafeteria

• Corporate benefit programme:

  Enjoy exclusive discounts for employees across a wide range of partner companies: from electronics to leisure activities

• Flexitime and time off to balance overtime:

  A balance of structure and flexibility: Our flexitime model within core working hours lets you compensate for overtime with additional time off

• Employee events and a strong team culture:

  From summer parties and Christmas celebrations to inspiring skill-sharing sessions: we believe in celebrating success together

• remote work in a 3–2 model:

  Flexible work model: Three days on-site, two days remote – supporting a healthy work-life balance

• Opportunities for education and professional development:

  Education is our core strength: Personalised career development through customised training and growth programs

• Excellent transportation links:

  Ideally located with excellent access to public transportation

• smart AI solutions for everyday office work:

  Our advanced AI solutions streamline your workflow: so you can work faster and focus on what truly counts

• Exercise and fitness offers:

  Diverse sports options to help you stay active and recharge after work

• Discounted public transport ticket (Deutschlandticket):

  Sustainable and budget-friendly travel with the subsidised Deutschlandticket